jotty_jira_sync/README.md

Jira ↔ Jotty Sync

Bidirectional sync between Jira stories and Jotty task checklists.

Features

• Jira → Jotty: Every Jira story becomes a checklist item in Jotty
• Status sync: Jira status maps to Jotty Kanban columns (To Do / In Progress / Completed / Paused)
• Idempotent: Running the script multiple times won't create duplicates — it reconciles state each run
• Jira as source of truth: Jira is the authoritative data source; Jotty items are updated/deleted to match

Setup

1. Create a virtual environment and install dependencies

python -m venv .venv
source .venv/bin/activate
pip install -r requirements.txt

2. Configure credentials

Copy the template and fill in your values:

cp sync_config.json.template sync_config.json

Or set environment variables (recommended — keep .env out of version control):

# .env file
JIRA_BASE_URL=https://jira.your-domain.com
JIRA_API_TOKEN=your_personal_access_token
PROJECT_KEY=PROJ

JOTTY_BASE_URL=https://jotty.your-domain.com
JOTTY_API_KEY=ck_your_api_key_here

3. Test the connection

source .venv/bin/activate
python jira_jotty_sync.py --direction=jira-to-jotty

Usage

# Pull Jira stories into Jotty only
python jira_jotty_sync.py --direction=jira-to-jotty

# Push Jotty check/uncheck changes to Jira status only
python jira_jotty_sync.py --direction=jotty-to-jira

# Full two-way sync (default)
python jira_jotty_sync.py --direction=both

CLI overrides

Override config values from the command line:

python jira_jotty_sync.py \
  --jira-base https://jira.example.com \
  --jira-token your_token \
  --project PROJ \
  --jotty-base https://jotty.example.com \
  --jotty-key ck_your_key

Status Mapping

Jira → Jotty (Kanban columns)

Jira Status	Jotty Column
NEW, TO DO, WAITING, READY	To Do
IN PROGRESS, TEST, PO REVIEW, READY FOR QA	In Progress
DONE, DEPLOYED, LIVE, TEST COMPLETED	Completed
IN QA, REJECTED	Paused

Jotty → Jira

Jotty Column	Jira Status
To Do	TO DO
In Progress	IN PROGRESS
Completed	DONE
Paused	WAITING

How It Works

1. Jira→Jotty sync:

   • Fetches all stories matching the JQL query from Jira
   • Scans existing items in the Jotty checklist
   • Updates status and text for matching items
   • Creates new items for missing issues
   • Deletes duplicate/orphaned items

2. Jotty→Jira sync:

   • Reads current state of all checklist items
   • Compares with actual Jira issue statuses
   • Pushes status changes to Jira when they differ

File Structure

jira_jotty_sync.py    # Main sync script
requirements.txt      # Python dependencies
sync_config.json.template  # Configuration template
.env                  # Credentials (git-ignored)
sync_mapping.json     # Auto-generated mapping file (Jira key → Jotty item index)
tests/                # Unit tests

Notes

• The sync_mapping.json file is auto-managed — don't edit it manually
• .env and sync_mapping.json are git-ignored to protect credentials
• Uses the official jira Python library for Jira API access
• Personal Access Tokens (PAT) are used for self-hosted Jira authentication

Option A — .env file (recommended):

Copy and edit .env.template:

cp .env.template .env

Fill in your Jira base URL, username, API token, project key, and Jotty base URL + API key.
.env is gitignored so it won't be committed.

Option B — sync_config.json:

Copy and edit sync_config.json.template:

cp sync_config.json.template sync_config.json

Fill in your credentials there instead.

Credential priority (highest → lowest):

1. CLI flags (--jira-base, --jira-user, etc.)
2. Environment variables (JIRA_BASE_URL, JOTTY_API_KEY, …)
3. .env file (auto-loaded from the script's directory)
4. sync_config.json

Variable	Description
JIRA_BASE_URL	e.g. https://your-org.atlassian.net
JIRA_USERNAME	Your Jira email / username
JIRA_API_TOKEN	Jira API token (from atlassian.com)
PROJECT_KEY	Jira project key, e.g. PROJ
JOTTY_BASE_URL	e.g. https://jotty.your-domain.com
JOTTY_API_KEY	Your Jotty API key (starts with ck_)

3. Run the sync

# Full two-way sync
python jira_jotty_sync.py --direction both

# Pull new/updated stories from Jira into Jotty only
python jira_jotty_sync.py --direction jira-to-jotty

# Push Jotty check/uncheck changes to Jira only
python jira_jotty_sync.py --direction jotty-to-jira

4. CLI overrides

All config values can be overridden on the command line:

python jira_jotty_sync.py \
    --jira-base https://mycompany.atlassian.net \
    --jira-user you@company.com \
    --project PROJ \
    --direction jira-to-jotty

Status Mapping

Edit JIRA_TO_JOTTY_STATUS and JOTTY_TO_JIRA_STATUS in the script to match your workflow.

Jira Status	→ Jotty Status
To Do	todo
In Progress	in_progress
Done	completed
In Review	review
Blocked	blocked

Mapping Persistence

The file sync_mapping.json stores the mapping between Jira issue keys and Jotty checklist item indices. It is automatically created on first run.

Automation

Run periodically via cron:

# Every 15 minutes
*/15 * * * * cd /path/to/jotty_jira && python jira_jotty_sync.py --direction both >> sync.log 2>&1